You know where every order stands.
Symptoms, repair scope, customer approval and work status on one order.
CLEAR PLAN · SOFTWARE FOR MANAGING A CAR REPAIR WORKSHOP
Orders, schedules and costs under control.
The workshop's calendar, repair orders and costs in one place. A clear plan of work — from booking the visit to handing over the car.
You create the account in your browser — no installation.
#A-1042
Škoda Octavia III
Net sale919,00 zł
Net cost554,00 zł
Order's margin
39,7%
72%
today's occupancy (sample data)
01 OWNER'S QUESTIONS
Less searching. More clarity.
What's going on with this car? Who has a free bay? How much is left on the order? Zlecora organises the information a workshop needs to run.
You plan the day by workstation.
Visits, times and workstations in the calendar. From a booked visit you move straight to intake.
You see the order’s cost and margin.
Labour, parts and recorded costs. The summary shows where the margin comes from.
02 PROCESS
From the first call to handing back the car.
Book the visit, agree the repair scope and record its completion. Every stage has its own place.
01 BOOKING
The customer books a visit.
The slot lands on the workshop’s calendar.
Order A-1042Booked
Tuesday08:30
- Customer
- John Sample
- Car
- Škoda Octavia III · XXX 00000
- Concern
- Knocking at the front over bumps
sample data
02 INTAKE
From a booking to taking in the car.
Record the visit, the vehicle and the report. At intake, fill in the mileage and condition.
Order A-1042Received
- Mileage
- 148 320 km
- Condition
- Scratched rear bumper, summer tyres
sample data
03 ESTIMATE AND APPROVAL
The estimate and the customer's decision.
Prepare the quote. After the call, record who approved the work and how. The approval has its own record on the order.
Order A-1042Approved
- Labour · 2,5 h
- 375,00 zł
- Front shock absorber
- 420,00 zł
- Stabiliser link × 2
- 124,00 zł
- Total (net)
- 919,00 zł
- Approval
- John Sample · by phone · 10:20
sample data
04 REPAIR
The mechanic works the order.
Status is visible on the order; the mechanic works without prices or margin.
Order A-1042Under repair
Mechanic's view
- Replace front shock absorber
- Replace stabiliser links
- Test drive
Prices and margin hidden
sample data
05 HANDOVER AND INVOICE
Close the repair with the full picture.
Check the work done, the costs and the final amount. Record the handover and prepare the customer’s document.
Order A-1042Handed over
- Done
- Front suspension, test drive
- Final amount (gross)
- 1130,37 zł
Invoice issued
sample data
One order, one record — from booking to invoice.
Order A-1042
- 01BOOKINGTuesday 08:30 · John SampleBookedTuesday08:30
- Customer
- John Sample
- Car
- Škoda Octavia III · XXX 00000
- Concern
- Knocking at the front over bumps
- 02INTAKE148 320 kmReceived
- Mileage
- 148 320 km
- Condition
- Scratched rear bumper, summer tyres
- 03ESTIMATE AND APPROVAL919,00 zł net · Approval 10:20Approved
- Labour · 2,5 h
- 375,00 zł
- Front shock absorber
- 420,00 zł
- Stabiliser link × 2
- 124,00 zł
- Total (net)
- 919,00 zł
- Approval
- John Sample · by phone · 10:20
- 04REPAIR3/3Under repairReady
Mechanic's view
- Replace front shock absorber
- Replace stabiliser links
- Test drive
Prices and margin hidden
- 05HANDOVER AND INVOICE1130,37 zł · 16:10Handed over
- Done
- Front suspension, test drive
- Final amount (gross)
- 1130,37 zł
Invoice issued
Process preview · sample data
03 NUMBERS
Numbers, not promises.
One process, one team, a clear division of roles — and a sample day of workshop work.
5
order stages
4
interface languages
2
view scopes: Finance vs. price-free view.
Sample day sample data
6 visits72% occupancy39,7% margin
04 MARGIN
Calculate an order's margin.
Change the labour hours, parts cost and price — the margin figure recalculates immediately. The formula itself is taken from the product's own code.
Mechanic's labour cost assumed for this calculation: PLN 60.00/h — a sample value for demonstration.
39,7%
Order's margin
- Net sale
- 919,00 zł
- Net cost
- 554,00 zł
- Order's margin
- 365,00 zł
05 ROLES
The mechanic works, never prices.
The owner and the service advisor see prices and margin. The mechanic gets the order, the scope of work and its status — no prices, no margin.
Owner / service advisor
- Prices, costs and order margin
- Customer approval and its record
- Calendar and bay occupancy
- Order data ready for invoicing
Mechanic
- Assigned orders and the task list
- Diagnosis and vehicle condition
- Order prices
- Order margin
06 TRUST
Where the data lives, and what works today.
Hosting
The application's database and its backups are held in Cloudflare's EU jurisdiction. Sign-in is handled by Auth0, in the Europe region.
Customer approval
The estimate and the customer's approval have their own record on the order.
Four languages
The interface works in four languages: Polish, English, Russian and Ukrainian.
Phone and desktop
Zlecora runs in the browser, on desktop and on a phone.
Invoices and KSeF
KSeF-enabled invoicing is designed, but the integration is not yet available to any workshop.
08 ABOUT ZLECORA
The daily work of an independent workshop
Zlecora helps independent car repair workshops run repair orders, plan appointments and control costs in one place. On a desktop and a phone, in the browser.
09 QUESTIONS
Questions
Which workshops is Zlecora for?
For independent car repair workshops where an owner or service advisor plans the team’s work and runs repair orders.
Can I use it on a phone?
Zlecora runs in the browser on desktop and on a phone. A mechanic sees their own assigned orders.
Does the mechanic see prices and margin?
Views depend on role. The owner and the service advisor see finances; the mechanic gets the information needed to do their own work.
Can I bring data over from another program?
Importing purchase documents from CSV is supported today.
Does Zlecora issue invoices?
Zlecora prepares the order's data for invoicing in an external system, plus the order, estimate and handover documents.
10 START
Start running your orders in Zlecora.
You create the account in your browser — no installation.